Solution
AI-Driven Accounts Payable Automation
Automate the payable cycle end to end: capture, coding, matching, approval routing and posting — with controls your finance team can audit.
The problem
Why this process resists automation
Accounts payable is rarely slowed by a single step. It is slowed by handoffs: capture in one place, coding in another, approvals by email, and posting by a person re-typing what was already extracted.
- — Documents scattered across mailboxes, portals and shared drives
- — GL coding decided by tribal knowledge rather than rules
- — Approval chains that depend on who is in the office
- — No reliable view of liabilities that have arrived but not been posted
- — Month-end closing pressure caused by an invisible backlog
Today
How the work happens now
- 01Invoices collected manually from several channels
- 02Clerk decides GL code and cost centre from memory or a lookup sheet
- 03Approval requested by forwarding the PDF
- 04Approver replies, sometimes, and the reply is filed as evidence
- 05Clerk posts into the ERP and files the document
- 06Audit later asks for the trail, which is reassembled by hand
How PrismIQ solves it
Accounts Payable Automation with document intelligence
One intake for every channel
Email, supplier portal, SFTP, scanner and API feed a single queue, so nothing depends on where a document arrived.
Rule-based coding suggestions
GL account, cost centre and tax code are proposed from supplier history, PO context and your own rules, with the reason shown.
Policy-driven approvals
Routing follows amount thresholds, department, contract and delegation of authority — not whoever is on the email thread.
Straight-through processing where it is safe
Clean, matched, in-policy invoices can post without human touch. Everything else is routed as an exception with a reason.
Continuous audit trail
Every extraction, rule, override and approval is timestamped and attributable.
Documents
Document types handled
Extraction
Data captured
- Supplier identity and tax registration
- Invoice and PO references
- Amounts, tax and currency
- Payment terms and due dates
- Cost centre, project and GL hints
- Line-level detail for matching and coding
Validation
Checks applied to every document
- Three-way match against PO and receipt within tolerance
- Duplicate and near-duplicate detection
- Supplier master data and bank detail verification
- Contract price and rate card compliance
- Delegation of authority limits by approver
- Tax treatment consistent with supplier registration and jurisdiction
Workflow
End-to-end processing flow
- 1Capture from every intake channel
- 2Classify and extract
- 3Propose coding and validate against policy
- 4Match to PO and receipt
- 5Route for approval by authority matrix
- 6Post to ERP
- 7Monitor exceptions and cycle time in dashboards
Integration
Where the data goes
Security
Deployment and control
Outcomes
What changes for the business
Shorter cycle time
Invoice-to-approval time is measured, visible and manageable instead of anecdotal.
Stronger control
Authority limits and contract terms are enforced by the system, not by habit.
Cleaner close
Liabilities are captured as they arrive, reducing month-end surprises.
Capacity released
Teams spend their time on exceptions, supplier relationships and analysis.
Outcomes describe the design intent of the solution. Actual results depend on document complexity, workflow design, integration requirements and deployment environment.
Frequently asked questions
Bring accounts payable automation into straight-through processing
Book an enterprise demo and we will walk through your document types, validation rules and integration architecture.